Steps:
• Choose "Config" -> "Court" menu item from BC4E main Window.
• In the prompted Windows, simply click the new row or the last row, BC4E will add a new court sequentially with a default court name like "Court xx".
• When all courts are added, click "Submit" to save the change.
Notes:
• Courts configured here decides the available courts in Schedule configuration, which decide the court allocation for a specific period of time for the club.
• The court sequence and Court Name configured here decides the order and background Core Court Name (number only) displayed in the main Court View Window.
• If you have different preference to the sequence and court name, you can manually change them (the number part only) here, and submit your change.
Steps:
• Choose "Config" -> "Schedule" menu item from BC4E main Window.
• In the prompted Windows, click the CheckBox in "Enable" column in the new row or last row, BC4E will add a new schedule.
• Specify the Schedule Type, for regular recurring schedule, choose "Weekly"; for once off, choose "Casual", which takes predecendance to the regular schedule for the same time period.
• For "Weekly" schedule, specify the Day (of week), Start Time and End Time for the period on the day;
• For "Casual" schedule, specify the Run Date of this schedule, Start Time and End Time for the period on that date;
• Specify all courts allocated for the specific time period by ticking the Check Box for each of them.
• If your club has Warm Up period at the start, please check the CheckBox for WarmUp column in the start schedule for the day.
• Repeat adding all schedules for your club following up the process above.
• When all sechudles are added, click "Submit" to save the change.
Notes:
• If the club has different court allocation for different periods for the same day, you need to configure multifple schedules with each for each period of them. Their time periods must be neighbored.
• There are multiple choices for WarmUp period to suit for different requirement. Please check about Option Configuration.
• Because BC4E only rings bell when a session ends, when WarmUp session ends, the bell ring serves for alerting the Start of real matches (actaully the end of WarmUp session).
• BC4E will only arrange matches in the courts and during the period of times as specified in the Schedules.
Steps:
• Choose "Config" -> "User Type" menu item from BC4E main Window.
• In the prompted Windows, simply click the new row or the last row, BC4E will add a new User Type
• As a start, just specify "Short Name" (up to 3 chars), "Type Name", "Display Color" for the new type.
• Add all User Types by repeating the process above.
• Click "Submit" to save the change.
Notes:
• Before you can add any Club User, you need to configure User Type firstly because each user must be one of the configured User Type.
• "Type Name" is used in the formatted text file for Importing Club User from. "Short Name" and "Display Color" are used to indicate different Club Users in Club User Window.
• User Type is important for BC4E to treat Club Users differently. One example is Permanent Members and Casual Visitors because they need to be treated financially differently.
• There could be other reasons to have different User Type. For example, a club with serveral sub clubs for different day in a week, you can specify which day that type of use can play (freely as a member).
• A Club may like to divide Club Users into two divisions and enforce the Division Policy for them (Division Policy choices: Mixed Up / Tournament / Separate ).
• In that case, you can configure what User Type belongs to division #1, what belongs to division #2. They can be adjusted on the fly.
Steps of Method #1 ( one by one from GUI ):
• Choose "Admin" -> "User Profile" menu item from BC4E main Window.
• Fill out the User Profile form with mandatory fields (with * ), and other opational fields according to your club requirement.
• Click "Update" button to save the change. If club is running, the new added user will be signed in to play as well.
Steps of Method #2 ( batch update from a file ):
• Prepare the formatted text (.CSV) file with the help of tool like Excel of Microsoft Office.
• Choose "Admin" -> "Import Users" menu item from BC4E main Window to open the Import Window.
• In the prompted Window, click "Browse" button to locate the file prepared at the beginning.
• Click "Import" button to add all new users listed in the text file.
Notes:
• If your club don't have too many members, using GUI to add them one by one is simpler.
• If you want to add or modify many Club Users quickly, the prefered way is to use batch updating method.
• The formated text (.CSV) file (Comma Separate File) must be compliant with the format as the sample file "C:\BC4E\BC4E_Users_import_sample.csv".
• The user type value in the file should be one of the Type Name of the User Types configured previouslu.
Steps:
• Choose "Config" -> "Options" menu item.
• If pretection of sensitive data is enable, you need to be authenticated by typing Administrator name and password in prompted Window.
As a start, just pay attention to these four options:
• "Match Duration (Minute)" -- For Auto Mode, it is the duration of each match session that includes Break (Duration) in between. For Sync / Async Mode, it is an estimated maximum duration of all matches.
• "WarmUp Period (Minute/Others)" --Specify whether WarmUp period has is the same duration as match duration (0) or different Fixed One (> 0) of Flexible One (-1).
• "Break Duration (Minute)" -- Specify the duration of Break at the end of "Match Duration". The time for playing is actually equal to "Match Duration" - "Break Duration".
• "Arrange Earlier (Minute)" -- Specify when to arrange for next match session. The value is the gap of arranging time and match session starting time.
Notes:
• There are many options to control different aspects about how to run your club with BC4E. Most often, Operator just needs to specifiy the value of "Match Duration (Minute)" to start with.
• All those options have default value. You can simply skip this step. By default, Match Duration is 15 minutes.
Steps:
• Choose "Run" -> "Switch to XXXX Mode" menu item till the mode you like is in use.
Notes:
• By default, BC4E runs clubs in "Auto Mode", where the menu item text shows "Switch to Sync Mode". It is the simplest mode, and requires no human intervene when runnng a club.
• You can switch Club Mode in this circle: "Auto Mode" -> "Sync Mode" -> "Async Mode" -> "Auto Mode" (back to start) with the Step above:
• In Auto Mode, all courts Start, Stop, and Arrange automatically. Their times are calculated with predefined options. All courts start and stop at the same time automatically.
• In Sync Mode, all courts Start and Stop at the same time (They are Synchronized.). But the time when all courts Start, Stop or Arrange is controlled by Operator.
• In Async Mode, each court Starts and Stops at its own pace (Courts are Asynchronized.). And the time when each court Start, Stop or Arrange is controlled by Operator.
• "Auto Mode" is most popular. So, you can just do nothing about it for that mode. Club Run Mode requires to set up once only. It can also be changed on the fly though.
Steps:
• Choose "Config" -> "Club Fee" menu item till the mode you like is in use.
• In the prompted Window, at the new row or the last row, choose "User Type", and "Week Day".
• Specify a non zero value for the "Club Fee" of each combination of Club User "Type Name" and "Week Day". It is a fee for each visit.
• Specify the "Hourly Fee" if your club like to have feature to charge players, who play part time, by their playing hours.
• Add all Club Fee entries by repeating the process above.
• Click "Submit" button to save the changes.
Notes:
• Running a club doesn't necessarily require to set up "Club Visit Fee". But with it, BC4E can do following tasks:
• Calculate and show total of payment to collect.
• Alert Operator about who should make payment when signing in.
• Decide whom to be blocked when Locking Up Signing In is in act.
• Have hourly playing charge feature.